Cloetta’s Annual General Meeting will be held on April 2, 2020 at 3 p.m. at Stockholm Waterfront Congress Centre, Nils Ericsons Plan 4, Stockholm, Sweden. The registration will open 30 minutes prior to the meeting.
Due to the spread of the coronavirus (COVID-19), Cloetta is taking precautionary measures in relation to the Annual General Meeting on April 2, 2020.
Cloetta is mindful of the health and well-being of its shareholders and employees and considers it important to reduce the risk of transmission of the virus. According to the Public Health Agency of Sweden, there is now a community spread of the coronavirus in Sweden, especially in Stockholm, and persons over the age of 70 and persons who do not feel well are urged to stay at home.
Given the current circumstances, and with the aim to keep the number of attendees to a minimum, Cloetta encourages shareholders not to attend in person and instead use the option to appoint a proxy holder who can vote on their behalf. Shareholders who chose to authorize a proxy holder can find relevant documents using the following link.
In order to minimize the potential risk of transmission of the virus, Cloetta will ensure that the meeting is as short and concise as possible. The planned presentations will be kept to a minimum, external guests will not attend the meeting, and participation by both Board members and the Company’s Executive Management team will be minimized. To further minimize the length of the AGM, no refreshments or products will be offered in connection with the meeting.
Cloetta closely monitors the development of events and will, if necessary, update the above described precautionary measures prior to the Annual General Meeting. For up-to-date general information about the coronavirus, please read more at the Public Health Agency of Sweden’s website.
Who is entitled to participate?
Shareholders who wish to attend the Annual General Meeting must, firstly, be listed in the shareholders’ register maintained by Euroclear Sweden AB (the Swedish Central Securities Depository), on Friday, 27 March 2020, and secondly, give notice to the company of their intention to attend the meeting no later than Friday, 27 March 2020.
Notification shall be given in writing by mail to Cloetta AB (publ), Årsstämma, c/o Euroclear Sweden AB, P.O. Box 191, SE-101 23 Stockholm, Sweden, or by telephone +46-8 402 92 85.
Shareholders that are physical persons can also give notification by registering online.
Representatives and proxy
Representatives of minors and corporate representatives shall submit authorisation documents to the company well in advance of the Annual General Meeting. Power of attorney forms are available at the company’s website, www.cloetta.com.
To be able to attend the Annual General Meeting, shareholders whose shares are registered in the name of a nominee must have such shares temporarily registered in their own names, in the shareholders’ register maintained by Euroclear Sweden AB. This procedure, so-called voting rights registration, must have been effected on Friday, 27 March 2020 and should be requested from the nominee well in advance of this date.
Request for a matter to be considered at the Annual General Meeting 2020
Shareholders who wish to have a matter considered at the Annual General Meeting on April 2, 2020, shall make a written request to this effect to the Board of Directors, at the following address:
Cloetta AB (publ)
Attn: Investor Relations
Solna Business Park
SE-171 41 Solna, Sweden
The proposal must be received no later than on February 13, 2020, in order to be included in the notice and agenda of the meeting.
Processing of personal data
For information on how your personal data is processed, see https://www.euroclear.com/dam/ESw/Legal/Privacy-notice-bolagsstammor-engelska.pdf