Shareholders of Cloetta AB (publ), reg. no. 556308-8144, are hereby invited to attend the Annual General Meeting, to be held on Tuesday, 9 April 2024 at 15:00 CEST at Bonnier Fastigheter Konferens, Torsgatan 21 in Stockholm, Sweden. Registration will commence at 14:00 CEST.
The Board of Directors has resolved that shareholders may also exercise their voting right at the Annual General Meeting by postal voting pursuant to the provisions in the Articles of Association of Cloetta.
Right to attend the meeting and notice
Shareholders who wish to participate in the Annual General Meeting shall
- be registered in the shareholders’ register maintained by Euroclear Sweden AB on Thursday, 28 March 2024, and
- give notice of attendance to the company no later than Wednesday, 3 April 2024. Notice of attendance may be given in writing to the company at the address Cloetta AB (publ), “Annual General Meeting”, c/o Euroclear Sweden AB, P.O. Box 191, SE-101 23 Stockholm, Sweden, by telephone +46 (0)8-402 92 85 on weekdays between 10:00 and 16:00 or via this link. When giving notice of attendance, please state your name or company name, personal identification number or company registration number, address, and daytime telephone number. The registration procedure described above also applies to registration for any assistants.
Shareholders who wish to use the possibility of postal voting shall do that in accordance with the instructions under the heading “Postal voting” below. Such postal voting does not require any further notice of attendance.
To be entitled to attend the meeting, shareholders whose shares are nominee-registered must, in addition to giving notice of attendance to the company, register such shares in their own names in the share register maintained by Euroclear Sweden AB so that the shareholder is recorded in the share register as of 28 March 2024. Such registration may be temporary (so called voting right registration) and request for such registration shall be made to the nominee in accordance with the nominee’s routines in such time in advance as decided by the nominee. Voting rights registrations effected no later than the second banking day after 28 March 2024 will be considered in the preparation of the share register.
Shareholders who wish to attend the meeting venue in person or through a proxy representative are entitled to bring one or two assistants. Shareholders who wish to bring assistants shall state this in connection with the notice of attendance. Shareholders represented by a proxy shall issue a signed and dated power of attorney for the proxy. If the power of attorney is issued by a legal entity, a copy of a certificate of incorporation, or if such document does not exist, a corresponding document shall be enclosed. In order to facilitate the registration at the meeting, the power of attorney and certificate of incorporation and other documents of authority should be provided to the company at the address stated above no later than 3 April 2024. A proxy form is available in the documents list below.
A special form shall be used for postal voting. The form is available in the documents list below. The postal voting form is considered as the notification of participation at the meeting.
The completed voting form must be received by Euroclear Sweden AB (being the administrator of the forms for Cloetta) no later than Wednesday 3 April 2024. The completed form shall be sent to Cloetta AB, “Annual General Meeting”, c/o Euroclear Sweden AB, P.O. Box 191, SE-101 23 Stockholm. The completed form may alternatively be submitted electronically either through BankID signing as per instructions available on https://anmalan.vpc.se/euroclearproxy or through sending the completed voting form by e-mail to GeneralMeetingService@euroclear.com. If a shareholder postal votes by proxy, a power of attorney shall be enclosed with the form. The proxy form is available in the documents list below. If the shareholder is a legal entity, a certificate of incorporation or a corresponding document shall be enclosed with the form. The shareholder may not provide special instructions or conditions in the voting form. If so, the vote (i.e. the postal vote in its entirety) is invalid. Further instructions and conditions are included in the form for postal voting.
Shareholder’s right to request information
Shareholders may, in accordance with Chapter 7 Section 32 of the Swedish Companies Act if the Board of Directors believes that it can be done without material harm to the company, at the Annual General Meeting ask questions to the company regarding an item on the agenda and regarding the company’s financial situation. Shareholders who wish to send in questions in advance can do so in writing to Cloetta AB, Att: the Board of Directors, P.O. Box 2052, SE-174 02, Sundbyberg, Sweden, or by e-mail to laura.lindholm (@) cloetta.com.
Processing of personal data
For information on how your personal data is processed, see https://www.euroclear.com/dam/ESw/Legal/Privacy%20notice%20BOSS%20-%20final%20220324.pdf.